May 6, 2026 BITS Board Meeting Minutes And Reports Packet
Call to Order – Jeff Bishop
President Bishop called the meeting to order at 8:00 PM ET.
Roll call – Secretary Robin Frost
Present:
President, Jeff Bishop
Vice President, Brad Snyder
Secretary, Robin frost
Treasurer, Diane Scalzi
Directors:
Michael Babcock
David Edick
Mervin Keck
Kayla bentas
Debbie Hazelton
Members Present:
Chanelle Allen, Deborah Armstrong, Rosanna Beaudrie, Karen T, Jamaica Miller, Ann Bacon, Scott Edwards, Donna Pomerantz, Tyson Ernst, Brian B, Jim O’Neill, Juliana Belle Mills, Sunni Ricks, Chris Duffley, Marvin Hunkin, Roberta M, taylorarndt, Caroline Toews, Michael Doise, Darcy Burnard, Karen Hughes, Katrina, Jason Castonguay, Larry Watkinson, Jessica’s Notetaker, Lynne Moore, Marie Nelson, Terrie Terlau, Hayley Edick, Ronald Glaser, Lucy Arguijo, Cheryl McIntosh, Debbie ralston, janet wright, Ryan Mann, Liz, Shane Popplestone, Larry Gassman, John McCann, Margie D, Sara Mornis, Peggy Carpenter,
Adoption of April 8 Board meeting minutes – Secretary Robin Frost
Diane Scalzi moved to accept the Minutes as circulated and David Edick seconded.
The motion carried unanimously.
Adoption of proposed agenda and Approval of Consent Agenda – Jeff Bishop
David Edick moved to approve the agenda and Vice President Snyder seconded.
The motion carried unanimously.
Treasurer’s Report – Diane Scalzi
Amended BITS Treasurer’s Report – Apr 1-30, 2026 *1
Checking
Beginning balance: $47,559.11
Credits
Transfer from PayPal: $527.97
Microsoft project empower payment: $14,700.00
American Council of the Blind/quarterly MMS donation: $75.00
Total credits: $15,302.97
Debits:
Www.twilio.co/sendgrid for web email -$19.95
VOIP.ms/6getbits6 credits: -$20.00
Microsoft Azure Cloud storage: -$10.86
Zoom subscription/increase meeting size to 500 participants: -$53.00
Yearly ACB affiliate dues remittance: -$3,125.00
Travel reimbursement/Tyson Ernst for 2025 ACB convention: -$430.00
Total debits: -$3,658.81
Ending balance: $59,203.27
PayPal:
Beginning balance: $527.97
Credits
2 regular memberships: $40.00
1 International membership: $20.00
Deposit from checking/Tyson Ernst travel reimbursement: $430.00
Total credits: $490.00
Debits
PayPal fees: -$2.97 *1
Transfer to checking: -$527.97
Tyson Ernst travel reimbursement for 2025 ACB convention: -$430.00
Total debits: -$960.94
Ending balance: $57.03
Stripe (Mar 25, 2026-Apr 24, 2026)
Beginning Balance: $16,904.92
Credits
2 regular memberships: $40.00
1 BITS life membership: $180.00 *2
2 AI course materials payments: $100.00
Total credits: $320.00
Debits
Project empower payments: -$400.00
CSUN travel reimbursements: -$1,554.34
Billing-usage fees and post-payment invoices: -$84.83
Stripe Fees: -$10.78 *2
Total Debits: -$2,049.95
Ending balance: 15,174.97
Savings account:
Beginning balance: $71,139.16
Credits:
Interest: $0.58
Total credits: $0.58
Debits:
No debits
Total debits: $0.00
Ending balance: $71,139.74
Total for all accounts: $145,575.01
*1 Amended to decrease checking account ending balance and total for all accounts by $0.70.
*2 For information on PayPal fees, visit https://www.paypal.com/us/digital-wallet/paypal-consumer-fees
*3 Member paid regular member dues then changed to life member and paid the difference.
*4 For information on Stripe pricing, visit https://stripe.com/pricing
Submitted for audit
Prepared by Diane Scalzi, BITS Treasurer
June 1, 2026.
President’s Report – Jeff Bishop
See packet appendices for full report
Committee reports (vital information only)
Chat Committee:
The Chair highlighted special Monday night chats that have taken place recently.
He also indicated that there is now an email address through which people can express their interest in hosting for BITS chats and presentations. If interested write to:
See packet appendices for full report
Convention Committee:
The Chair reported that he has been working with Convention Coordinator Janet Dickelman to ensure all information for BITS convention events is in order.
He also reviewed the Podcast Creator Bundle donated to the Summer Auction, consisting of a Zoom P4Next recorder, 256 GB SD card, microphone, tripod, XLR
cable, headphones, and windscreen.
The Chair noted that the BITS Reception will feature an auction rather than a raffle.
Vice President Snyder moved that BITS donate an additional Zoom P4Next Podcast Creator Bundle for the auction at the BITS Reception and provide up to $300
for additional door prizes and Robin Frost seconded.
The motion carried Unanimously.
See packet appendices for full report
Fund-raising
The Chair reported that the City Pop fundraiser has exceeded $700 and is progressing toward its $1,000 goal. She further reported that backpack prototypes
will be available at the BITS Convention booth for attendees to review and provide feedback.
See packet appendices for full report
Old Business
Summer Auction Donation Update – Everyone
This was addressed earlier in the meeting.
BITS Connect iOS Scope of Work and Quote – Everyone
Michael Babcock moved to approve payment of $4,000.00 to Techopolis for the initial scope of work for the BITS Connect App and Debbie Hazelton seconded.
The motion carried unanimously.
990 EZ Status – Larry, Diane and Everyone
After reviewing the instructions and consulting with John McCann, the Chair reported that the postcard form may be filed for 2026, with further review
to occur in 2027 based on revenue at that time. An independent review to confirm this determination was expected on May 8, 2026.
GLOW Status and Projected Costs – Jeff Bishop and Everyone
President Bishop reported that he will present the Board with a proposal for consideration that could generate additional revenue for BITS and help cover the cost of GLOW. The proposal would involve a nominal cost to members while giving them greater control over items and services they may choose to pay for themselves.
New Business
Changing Email Provider Update – Kayla, Larry
The SendGrid account will be discontinued as BITS transitions to Postmark, with May serving as the final billable month. No impact to end users is expected during the transition.
Convention Sponsorship Review (see attached) – Jeff Bishop
It was reported that, through sponsorship, BITS would receive the use of two meeting rooms, normally valued at $600 per day, recognition by name during general sessions, convention advertisements in the convention newspaper for all six days of publication, and reimbursement of the amount already paid for exhibit hall space.
Vice President Snyder moved to allocate $15,000 to sponsor the ACB 2026 convention in St. Louis and David Edick seconded.
The motion carried with one abstention from Michael Babcock.
BITS promotion at the Convention – Jeff Bishop
Following discussion regarding promotional items, including Terrie Terlau’s suggestion of the names “BITSLinky” and “BITS-Linky,” David Edick moved that BITS purchase promotional slinkies featuring the BITS logo. Vice President Snyder seconded.
The motion carried unanimously.
Representation at the NFB Convention – Larry, Brad and Board
Larry Watkinson, President Bishop, and Vice President Snyder spoke with NFB President Mark A. Riccobono regarding a BITS presence at the NFB National Convention. An exhibit hall booth would cost $2,000, although a first-time exhibitor discount could reduce the cost to $650.00. President Bishop also asked Vice President Snyder to explore the possibility of sharing a booth with iBUG and splitting the cost.
Following discussion, David Edick moved that BITS spend up to $2,000 for exhibit hall booth space at the NFB National Convention and Debbie Hazelton seconded.
The motion carried unanimously.
Mission Statement Consideration – Everyone:
Proposed Mission Statement:
“Blind Information Technology Solutions (BITS) empowers blind and low vision individuals by building an inclusive community for technological growth, promoting accessible technology for everyday life and careers, and advocating for equal digital access for all.”
Michael Babcock moved to accept the mission statement as presented in the Board Meeting packet and David Edick seconded.
The motion carried unanimously.
Member Comments and Questions
Member comments and questions were heard and addressed.
Date and time of next Board meeting – June 3, 2026
Adjourn
By consensus, the meeting adjourned at 10:34 PM ET.
Respectfully submitted,
Robin Frost, Secretary
Blind Information Technology Solutions
Reports Packet
President’s Report
May Board Meeting
Jeff Bishop, President – BITS
Presidential Report to the Board and Membership
We live in exciting times, and at our upcoming meeting we will be discussing several critical items of business that will help shape the future of BITS. Before we begin those conversations, however, I want to start with something even more important: the well-being of our people.
To our committee chairs, board members, officers, leaders, and volunteers: please treat yourselves with kindness. Please value your time with your families, your friends, and yourselves. Do not be afraid to push back when you are carrying too much. Do not be afraid to say, “I need help,” or “I cannot take on one more thing right now.” We are a large organization, and we have room for others to step forward, help, and lead.
We do not need anyone to burn out, including your President.
Over the past couple of weeks, I have made a deliberate effort to disconnect for at least a day, and sometimes a bit more, simply to reboot. It truly helps. We become more creative, more enlightened, more refreshed, and most importantly, happier. At least I do. Please keep this in mind. Your well-being is one of my top concerns right now. Be gentle with yourselves. Be kind to yourselves. BITS is strongest when our people are healthy, encouraged, and supported.
Financial Roadmap and Long-Term Sustainability
Next, I want to turn our attention to our financial future. We need to better understand our financial roadmap for the months and years ahead.
Our Finance Committee, along with the appropriate leaders and volunteers, needs to meet soon and begin taking a deeper look at where we are as an organization. We are financially sound at the moment, and that is something for which we should all be grateful. But being sound today is not enough. We need a long-term plan and vision that helps us understand the sustainability of this organization well into the future.
I am asking that this work be given the urgency it deserves. My hope is that we can begin receiving at least minimal reporting on this topic at the June board meeting, if possible, or at least receive a clear plan for moving us in that direction. We need to know where we are, where we are going, and what level of investment we can responsibly support as we continue to grow.
Investing in the Future of BITS
Many of us have been working heads down on major investments in the future of BITS. These include our website, application development, courses, summer convention content, educational resources, and much more.
One of the most important goals behind all of this work is to make sure that our members and future members have a rich, welcoming, and accessible experience with BITS. We want a strong onboarding experience. We want a delightful renewal process that works beautifully on mobile devices, including the ability to complete a renewal with a simple double-click of a side button when supported by the user’s device. We want easy access to voting and ballots, content, educational resources, announcements, and the full life of the organization.
That brings us to BITS Connect.
I mentioned during the Presidential Annual Report that this project was coming, and this evening the board will consider funding for it. I believe this project is critical to the success and future growth of this affiliate. The ability to bring BITS forward through iOS, Android, Mac, and Windows applications is vital for our continued outreach, member engagement, and long-term relevance.
Some may understandably question the cost of the project, currently fixed at $4,000. I respect that concern. We must always be thoughtful and careful with organizational funds. At the same time, I can assure you that the quality of the application itself, along with the supporting infrastructure, would normally cost tens of thousands of dollars to develop under typical circumstances.
It is also important to recognize that many versions and components of this app are being supported through free development time contributed from within BITS. That makes this not only an investment of money, but also an investment of talent, commitment, and belief in the future of this organization.
I understand the need to be financially conservative. I also understand that we must invest in ourselves if we are going to strengthen ourselves for the future. I ask the membership and our leadership to consider all of these points as we discuss and consider this opportunity.
ACB Convention Sponsorship
Next, I want to address our proposed sponsorship of the ACB Convention.
We will be considering the purchase of an ACB sponsorship in the amount of $15,000. At first glance, that is a significant amount of money, and I fully understand why people may pause when they hear that number. But we receive substantial value from this sponsorship.
This includes two hotel rooms valued at approximately $1,200 per day at the normal rate, exhibit fees, representation every morning on the convention floor, and additional visibility and promotional value. Even if we looked only at the room charges, the value comes close to the cost of the sponsorship. I encourage everyone to review the packet for more details.
But this is not only about room value, exhibit fees, or convention logistics. This is about messaging. This is about branding. This is about clearly and proudly presenting who we are as Blind Information Technology Solutions.
If we wish to continue elevating our name, expanding awareness, and showing the broader ACB community the value that BITS brings, then I see this as a vital opportunity. Convention is one of the most visible places where we can tell our story, demonstrate our work, welcome new members, and show that BITS is not only active, but forward-looking, creative, and ready to serve.
A Little Convention Magic
Finally, I will say this: sometimes the strangest and most wonderful ideas appear when you are simply sitting at your desk trying to get work done.
Stay tuned.
We will announce something fun at the board meeting, and you can see the agenda for the name. Promotional material will also appear in BITS Bytes this week. We think we have something magical here, something that should put smiles on faces, make people laugh, and perhaps introduce a classic bit of fun to a younger generation of members who may not even know what this item is. I kindly ask that everyone have an open mind, an open heart and remember that not everything is at it seems or should be taken that way.
I tell you, life is fun.
Thank you all for your continued leadership, service, creativity, and commitment to BITS. I look forward to seeing everyone at the board meeting.
Respectfully submitted,
Jeff Bishop
President
Blind Information Technology Solutions
BITS Convention Sponsorship
2026 ACB Conference and Convention
Corporate Sponsor Information and Opportunities
Become a Conference Gem!
The 2026 Conference and Convention of the American Council of the Blind (ACB) will be July 24-31, 2026, in St. Louis, Missouri.
Approximately 1,000 people from across the United States and from many foreign countries are expected to attend this conference and people from around the world will listen to live broadcasts from the conference on ACB Media or via telephone. Countless others will read the conference program and conference newspaper on ACB’s Convention website and on ACB email lists. Key elements of the convention will also be made virtually accessible for remote attendees through video conferencing and be available after the event through ACB’s YouTube channel and multiple podcast feeds on ACB Media.
Who is attending ACB’s conference and convention? Blind and visually impaired entrepreneurs, students, teachers, rehabilitation professionals, attorneys, musicians, parents, and guide dog users. These individuals are looking for work, want to learn about adaptive technology, are just learning to live with vision loss, attending college or just starting new careers. They are spouses, family members, friends, and professionals who work in the field of vision loss.
They come to learn about the latest in technology, to attend seminars to enhance their lives, with the latest information on accessible medical equipment, transportation issues, audio description, and they come to network with other people who are blind and visually impaired.
Our 2026 sponsor packages are overflowing with opportunities for you to share your message with conference attendees and people from all around the world. The packages are filled with premiums that let everyone know of your generosity and support.
All sponsors receive:
Thank-you recognition spots on ACB Media
Verbal acknowledgment in all general sessions
Acknowledgment in the first edition of the daily conference and convention newspaper
If confirmed by May 1, 2026, you will also receive:
Company name and/or logo prominently displayed at all general sessions
Special thanks in the official conference and convention program
Company name printed on the conference T-shirt
The 2026 Conference and Convention program will be in print and braille format, posted to ACB’s website, and distributed to ACB email lists. Sponsorship announcement placement on ACB’s website may vary from the print format; website announcement previews will have links to your full announcement.
Emerald PACKAGE — $15,000
Logo and link to your website on the ACB home page through January 31, 2027
75-word conference newspaper announcement (4 issues)
In addition, if confirmed by May 1, 2026:
1 complimentary session for your meeting, seminar, or gathering
Complimentary standard exhibit booth
2 conference registrations
Special acknowledgments (see above)
Emerald Options (your choice)
Official Conference and Convention Program – Subsidize the cost of braille, large print and electronic formats, sponsor recognition throughout the conference and convention. To receive recognition in the print program this option will need to be confirmed by May 21, 2026;
Conference Exhibit Hall and Exhibit Hall Guide – Sponsor announcement recognition in the exhibit hall and your name will be on the front page of the exhibit hall guides in braille, large print and electronic formats; this guide will be distributed to all convention attendees who visit the exhibit hall;
Virtual Conference and
Convention Sessions – Special acknowledgments will be included in over three days of Zoom-only virtual sessions preceding the in-person Convention. They will be streamed on ACB Media and accessible to attendees via Zoom. These sessions will be archived as part of the ACB Media Network Podcasts, ensuring ongoing access and recognition.
Voting – Underwrite costs connected with providing all members the opportunity to vote for resolutions; board and officer positions and constitution and bylaw amendments during ACB business meetings. Your name will be on information that is emailed to eligible voters.
BITS Connect iOS Scope of Work and Quote
Prepared for: Blind Information Technology Solutions (BITS)
Prepared by: Techopolis LLC
Date: May 4, 2026
Fixed Price Quote: $4,000
Purpose
Techopolis LLC will complete the version 1 BITS Connect iOS app work described in the project PRD, with the implementation adjustments documented in that PRD as of May 4, 2026. The PRD may refer to “V2” because it is the second planning document, but this scope is for the initial public release of the BITS Connect iOS app.
This scope covers the iOS app work, scoped WordPress plugin work, public TestFlight coordination, feedback review, App Store Connect publishing support for version 1, and one year of limited corrective maintenance. The Windows desktop app and PWA app are being built by others and are not part of this scope. Additional development for the iOS app or WordPress plugin will require separate written agreements.
Included Work
1. Authentication and Account Access
• Integrate Auth0 Universal Login using the Auth0.swift SDK.
• Support secure return-to-app login with PKCE.
• Exchange Auth0 credentials for WordPress app credentials through the BITS API.
• Store credentials securely using iOS Keychain-backed services.
• Support biometric unlock where available.
• Provide guest access where full sign-in is not required.
• Include app-level Magic Link request and exchange support when backed by the BITS API.
2. Dynamic Home Experience
• Render server-driven Home sections from the BITS API.
• Support native SwiftUI renderers for greeting, announcements, media highlights, events, calls to action, rich text, and RSS sections.
• Preserve a legacy announcements fallback when the dynamic Home endpoint is unavailable.
• Add cache-first announcement loading so recent content can appear quickly after app relaunch.
• Support special-event content where the BITS API provides it.
• Maintain VoiceOver heading navigation and accessible row activation.
3. Media Library Implementation
• Render the media library from server-driven media sections where available.
• Provide fallback support for the flat media endpoint.
• Add browse-by-category navigation based on BITS media and WordPress category data.
• Provide accessible media row controls for play, queue access, downloads, and document opening.
• Include a persistent mini-player in the bottom safe area.
• Support local download state display and offline media handling already present in the app architecture.
• Improve search behavior with local indexed search plus server-backed submitted search.
• Support document-style media items where the app can open compatible document formats.
4. Events Calendar Implementation
• Build an accessible calendar-oriented Events tab.
• Provide a custom SwiftUI month grid with previous and next month controls.
• Provide a list-style month view for users who prefer a linear day list.
• Fetch event data from month and date-specific BITS API endpoints.
• Provide event category filtering where categories are available.
• Support calendar subscription options for Apple Calendar, Google Calendar, and Outlook where the API provides subscription URLs.
• Preserve event detail navigation, Zoom join links, and calendar-related actions.
5. Accessibility and Quality Pass
• Maintain the app’s accessibility-first SwiftUI structure.
• Keep actionable SwiftUI List rows implemented as semantic controls such as Button, NavigationLink, or Link.
• Preserve VoiceOver labels, hints, heading traits, and live announcements for loading, search, media, and event states.
• Run a focused build or verification pass appropriate to the changed iOS app scope.
• Update project documentation when implemented behavior differs from the PRD.
6. TestFlight, Feedback, and App Store Connect
• Prepare the iOS app for TestFlight distribution.
• Work with BITS to run a public TestFlight beta.
• Review beta feedback received during the agreed feedback window.
• Make reasonable in-scope fixes based on TestFlight feedback before App Store submission.
• Coordinate with BITS on App Store Connect app information, build selection, and submission readiness.
• Support submission of the version 1 app through App Store Connect.
• Address App Review feedback related to the in-scope iOS app implementation, within the original scope where possible.
7. Limited Corrective Maintenance
• Provide bug fixes and similar corrective maintenance for the iOS app and scoped WordPress plugin for up to one year after version 1 release.
• Corrective maintenance is limited to issues where the released iOS app or scoped WordPress plugin is not working as intended.
• Corrective maintenance does not include new features, feature improvements, app improvements, redesigns, enhancements, new integrations, or expanded platform support.
• Work outside corrective bug fixes will require a separate written agreement.
Deliverables
• Completed iOS app source code for the version 1 scope.
• Scoped WordPress plugin work needed to support the version 1 app, as defined by the PRD.
• Public TestFlight build coordination with BITS.
• Review notes summarizing TestFlight feedback and in-scope fixes made before submission.
• App Store Connect submission support for the version 1 app.
• Updated PRD notes showing current implementation alignment.
• A summary of completed work and any remaining backend dependencies.
Out of Scope
The following items are not included in the $4,000 fixed fee:
• Building the Windows desktop app.
• Building the PWA app.
• Feature improvements, app improvements, enhancements, redesigns, new integrations, or expanded platform support for the iOS app.
• Feature improvements, plugin improvements, enhancements, redesigns, new integrations, or expanded platform support for the WordPress plugin.
• Support, analytics, monitoring, operational administration, or maintenance that is not a corrective bug fix for something not working in the released iOS app or scoped WordPress plugin.
• Paid account setup or fees for Auth0, Apple Developer Program, Stripe, RevenueCat, OneSignal, Firebase, Google, or other third-party services.
• New feature work beyond the PRD-aligned version 1 iOS app and scoped WordPress plugin scope.
• Large-scale copywriting, content migration, or manual entry of BITS website content.
Client Responsibilities
BITS will provide:
• Access to required API endpoints or a test environment.
• Timely feedback on TestFlight or local builds.
• Access to the Apple Developer account and App Store Connect app record needed for TestFlight and App Store submission.
• App Store listing content, including final app description, subtitle, keywords, privacy responses, support URL, marketing URL if any, and required review contact information.
• Timely review of public TestFlight feedback and decisions about which feedback should be addressed before release.
• Final approval of app copy, branding, membership language, and content rules.
• Any required backend changes if an endpoint returns data in a shape different from the PRD contract.
Assumptions
• The iOS app continues to target iOS 26 or later.
• The BITS API follows the contracts documented in the PRD or returns compatible fallback data.
• App Store approval is controlled by Apple. Techopolis LLC will support submission and in-scope review responses, but Apple review timelines and approval decisions are outside Techopolis LLC’s direct control.
• Public TestFlight feedback will be reviewed with BITS. Larger feature requests, major UI changes, backend changes, or platform work discovered during beta will require separate agreement if they exceed the version 1 scope.
• Limited corrective maintenance is included for one year after release only for bugs where the released iOS app or scoped WordPress plugin is not working as intended.
• Any material change to features, backend contracts, supported platforms, release responsibilities, non-corrective maintenance, or post-delivery development will require a separate written agreement.
Fee and Payment
The fixedd fee for this scope is $4,000.
Acceptance Criteria
The scope is complete when:
• Included iOS features are implemented or documented as blocked by unavailable backend dependencies.
• The app builds successfully in the agreed development environment.
• The main Home, Media, Events, Auth, and accessibility flows have received a focused verification pass.
• A public TestFlight build has been prepared and coordinated with BITS.
• TestFlight feedback from the agreed feedback window has been reviewed with BITS, and agreed in-scope fixes have been completed or documented.
• The version 1 app has been prepared for App Store Connect submission with BITS.
• Version 1 has been released.
• PRD updates reflect intentional differences between the original written plan and the implemented app behavior.
Committee Chair Reports
Organizational Effectiveness Liaison Team Report
Date: May 6, 2026.
Over the last couple of months, we have held several check-in and strategic meetings. Ongoing efforts are focused on building greater trust, strengthening cohesiveness, and helping to identify and smooth areas where there may have been overlap or gaps in communication and responsibilities.
We are encouraged by the progress being made as some leaders are able to lighten their individual workloads while, as a team, remaining mindful that essential responsibilities and organizational needs continue to be covered.
At this time, the Liaison team is intentionally slowing its pace in order to allow BITS leaders time and space to focus on current action items, follow-through, and continued strengthening of internal communication and collaboration.
Respectfully submitted,
BITS Liaison team
Karen Hughes, and Debbie Hazelton
Finance Committee
Fundraising Committee
“April showers bring May flowers,” a phrase dating back to a 1557 poem by Thomas Tusser, serves as a reminder that short-term challenges often lead to positive results. As we move through the excitement of basketball finals season—cheering on our favorite teams (with Michigan fans rooting for the Pistons)—we are also celebrating steady progress with our City Pop fundraiser.
We have reached approximately $700 and are working toward a goal of $1,000 by the end of May. Thank you to everyone who has contributed and enjoyed the delicious selections. There is still time to participate before the campaign concludes on May 31. Please consider sharing the opportunity with family and friends and placing an order using the link below:
https://citypopfundraising.com/53808908
Blind Girl Designs continues to provide a wide range of BITS-branded merchandise, including T-shirts, hoodies, sweatshirts, canvas totes, aprons, and blankets in various colors and sizes. Optional pockets are available for a small additional cost, and items now reflect our updated name. Members attending the 2026 ACB Convention who are seen wearing BITS apparel and photographed by a fundraising committee member will receive a fun surprise. Orders may also be placed in advance with arrangements for pickup at the convention.
Browse the collection here:
We continue to refine our RaiseRight initiative, with a planned launch later this month. Additionally, we are exploring new backpack options and anticipate having samples available at our booth in July.
Preparations are also underway for the BITS Technology Auction at the reception. Attendees are encouraged to arrive early to preview items and be ready to participate in bidding. A technology-themed trivia game with prizes will also be part of the event, adding to the overall experience.
Wishing everyone a wonderful week.
Respectfully submitted,
Ann, Chair
Presentations Committee
BITS – Presentation Committee Report for May 2026
Submitted May 6, 2026
The following presentations were held during April 2026:
Tue April 7 – Inside the BrailleNote Evolve Experience: From KeySoft Simplicity to Full Windows Power.
Tue April 14 – Mac Bytes.
Wed April 15 – Braille Across Devices.
Wed April 22 – Apple Bytes.
Tue April 28 – Become A Better Accessibility Tester.
Wed April 29 – Introducing Glow Accessibility Toolkit from BITS.
The following presentations are scheduled during May 2026:
Tue May 12 – Mac Bytes.
Wed May 13 – Catching Up With Orbit Research.
Wed May 27 – Apple Bytes.
Please note:
1. All BITS presentations are recorded, and once edited are available to BITS members in good standing in the Media section of the BITS website (https://bits-acb.org).
2. In order to receive announcements and Zoom links for all BITS presentations, please be sure you are subscribed to one or all of the following email group list:
events@bits.groups.io.
bits-announce@groups.io.
acb-conversation@acblist.org.
Report Submitted by:
Brad Snyder
Presentations Committee Chair
Brad.Snyder@bits-acb.org
Convention Committee
BITS – Convention Planning Committee Report for May 2026
Submitted May 6, 2026
The ACB national Convention is only 2 months away, and plans are being finalized for all the events that BITS has planned for both the virtual and in-person portions of the convention.
Below, please find the listing of all BITS conventions events as they will appear in the convention program and on the registration form.
BITS Reception
The 3rd Annual BITS Reception is planned for Wednesday July 29, from 5:00 to 7:00 PM at the Convention hotel.
Tickets for the reception will be $20, and will include a drink coupon.
Tickets will be available in advance during conference registration.
We will have a cash bar again this year.
The committee has decided that rather than have both a raffle and a auction, we will focus our fund raising efforts on the auction. The Fund Raising Committee is working on the list of items that will be offered during the auction.
Throughout the reception, there will be drawings for door-prizes that will be given away throughout the event. Each attendee who has paid the $20 registration fee, either during conference registration or at the door, will be given a ticket for the door prize drawings.
Plans for the trivia event are still in development, so stand by for more information on this event next month.
Convention Sponsorship
A proposal for convention sponsorship will be presented to the BITS Board at the May 6 Board meeting.
This sponsorship will allow maximum exposure for BITS, with the opportunity to promote our name change throughout the convention, and beyond.
spotlight on Special-Interest affiliates, Blind Information Technology Solutions (BITS)
Here is the amazing number of sessions Blind Information Technology Solutions (BITS) have planned for the 2026 American Council of the Blind Conference and Convention:
Thursday July 16
10:00 AM
Smart Living Stronger Access Appliances Community and Advocacy
Be part of a conversation about appliances and accessibility, and why inclusive design must extend into every part of daily life. Our presentation will highlight the launch of the Appliance Portal, efforts to connect with the community through YouTube, and the importance of bringing greater awareness to vendors, advocates, and consumers alike. By sharing experiences, building visibility, and speaking with a stronger collective voice, we can help drive meaningful progress in accessibility and advocacy.
Presenters:
Larry Watkinson
Technology Project Manager
Olympia, WA
Jeff Bishop
President – Blind Information Technology Solutions (BITS)
Application Developer
Tucson, AZ
Lucia Greco
accessibility evangelist
Berkeley, CA
1:00 PM
Capturing The World Through Photography With Confidence
Many of us carry smartphones or wearable devices with built-in cameras, but if you are blind or visually impaired, using them may feel unfamiliar or even intimidating. This session is designed for smart device beginners or intermediate users and will start with the basics of how to take photos using accessible features. We will explore simple techniques to help you understand what’s in your pictures using description tools and apps. By the end, you’ll feel more confident capturing and sharing moments in ways that work for you.
Presenters:
Kelly Ford
Software Developer
Madison, WI
Ann McKay-Bacon
Teacher Consultant for the Blind and Vision Impaired
Detroit, MI
Friday July 17
10:00 AM
What’s new with the Monarch
Come learn about the Monarch multi-line Braille display from the American Printing house for the blind. Discover all about tactile graphics, Monarch apps, and the Monarch RISE project.
Presenters:
Katie Frederick,
Digital Engagement and Accessibility Specialist, Monarch Projects
American Printing House for the Blind (APH)
Worthington, OH
Jennifer Wenzel
Technology Product Specialist, American Printing House for the Blind
Louisville, KY
1:00 PM
Microsoft Narrator A Tool For Making The Transition From Low Vision To No Vision
If Using screen magnification and a mouse with your Windows PC is no longer working effectively for you due to ongoing vision loss, there is an available alternative. Microsoft Narrator, a free screen reader built into the Windows operating system, can enable you to read the contents displayed on your computer’s screen, as well as hear the text in documents, email, and webpages, as well as any other content on your computer screen. In this presentation, we will show you how to put this powerful tool to work for you, and help you maintain your independence, as your vision continues to Transition From Low Vision To No Vision.
Presenters:
Brad Snyder
Assistive Technology Specialist
Dallas, Texas
Myrna Votta
Instructor of Assistive Technology
New York Metropolitan Area
Saturday July 18
10:00 AM
Trends in AI and making it accessible
Blind Information Technology Solutions, along with a panel of experts, will explore the latest trends in AI from a blind and low vision perspective. The session will highlight how tools like ChatGPT, Copilot, Gemini, Claude, and Accessibility Agents are expanding access, creativity, and innovation. Attendees will learn how blind and low vision people are not only using these technologies, but also helping shape what comes next. It will be a practical and engaging look at how accessible AI is changing the world around us.
Presenters:
Larry Watkinson
Technology Project Manager
Olympia, WA
Jeff Bishop
President – Blind Information Technology Solutions (BITS)
Application Developer
Tucson, AZ
Kayla Bentas
Technology Project Coordinator
Peabody, MA
1:00 PM
Accessible blogging with Substack
Substack is an accessible web-based platform designed to allow you to unleash your imagination for creative writing. In this presentation, we will explore this exciting platform, and hear from 3 users, who will share their experiences using Substack as a creative way to reach a wide audience.
Presenters:
Tyson Ernst
Access technology educator, Washington state department of services for the blind
Seattle, Wa.
Kaila Allen
Mindfulness, Wellness, & Somatic Coach
Creative Guidance LLC
Mesa, AZ
Taylor Arndt
Mobil Applications Developer
Techopolis Online Solutions
Austin, TX
The following Blind Information Technology Solutions sessions are all in-person only. The day-time sessions are $50.00 per session,
“If you register for 4 or more sessions, BITS will provide you with a $50 gift card.”.
Please note each session repeats twice.
BITS Microsoft SESSIONS:
Monday, July 27 1:00 PM — 2:30 PM and
Wednesday July 29 1:00 PM – 2:30 PM
From Blank Page to Polished Professional: Mastering Microsoft Word via Keyboard
Unlock the full power of Microsoft Word without ever reaching for a mouse. This 90 minute intensive session guides attendees through the entire document lifecycle, starting the moment you hit Ctrl+N. We will transition from basic text entry to advanced formatting, including the use of styles, headers, and sophisticated layout commands.
Designed specifically for screen reader users and low-vision attendees, this session emphasizes efficiency and the art of producing “visual-ready” professional documents using only keyboard shortcuts. We will also explore the new Agent Mode in Word, demonstrating how this interactive AI agent acts as a real-time collaborator to summarize feedback, draft complex sections, and refine your document’s structure through simple conversational prompts.
Whether you choose to follow along in real-time or listen and learn, you will leave with a robust toolkit for total document mastery.
Presenter:
Jeff Bishop
President – Blind Information Technology Solutions (BITS)
Application Developer,
Tucson, AZ
Monday July 27 and Wednesday, July 29
3:00 – 4:30 PM
The Cloud-First Professional: Mastering OneDrive Accessibility and File Management
Take your digital office anywhere with this deep dive into Microsoft OneDrive. In this session, we bridge the gap between local storage and the cloud, guiding attendees through the essential journey of saving, securing, and syncing documents. We will demonstrate how to navigate the OneDrive interface using only native keyboard commands, with a primary focus on screen reader efficiency and high-visibility techniques for low-vision users.
Attendees will learn the “how and why” of cloud management, including creating and saving files directly to the cloud, protecting sensitive data through advanced sharing permissions, and collaborating with others using accessible sharing shortcuts. We will also explore the integrated AI agent within OneDrive, demonstrating how to use conversational prompts to summarize files, locate specific information across your folders, and gain quick insights without opening every document.
Whether you choose to follow along on your own device or simply listen to the workflow, you will gain the confidence to manage your professional life in the cloud with speed and independence.
Presenter:
Kayla Bentas
Technology Project Coordinator
Peabody, MA
Tuesday July 28 and Thursday July 30
1:00 PM – 2:30 PM
Dynamic Data Collection Building and Managing Accessible Microsoft Forms
Transform how you gather information with this deep dive into Microsoft Forms.
In this session, we move from the initial spark of a survey idea to the final analysis of results—all without touching a mouse. We will guide attendees through the complete lifecycle of form creation, including the use of multiple question types, branching logic, and advanced settings.
Specifically designed for screen reader users and low-vision attendees, this presentation emphasizes the native keyboard commands necessary to build professional-grade surveys that are accessible to both the creator and the respondent. We will also explore the integrated AI agent within Microsoft Forms, demonstrating how to use conversational prompts to instantly generate relevant questions, suggest survey structures, and analyze response trends for faster insights.
Whether you choose to follow along in real-time or listen to the workflow, you will leave with the skills to confidently lead data collection projects from anywhere.
Presenter:
Jeff Bishop
President – Blind Information Technology Solutions (BITS)
Application Developer
Tucson, AZ
Tuesday, July 28 and Thursday July 30
3:00 PM – 4:30 PM
The AI Research Partner Mastering Synthesis and Generation with Copilot Notebook
Elevate your research and content creation with this deep dive into Microsoft Copilot Notebook. We explore the advanced “Notebook” interface, which allows for longer, more complex prompts and sustained creative projects. We will guide attendees through the essential journey of feeding the AI extensive context to generate high-quality drafts, outlines, and summaries—all without touching a mouse.
Designed specifically for screen reader users and low-vision attendees, this presentation emphasizes the keyboard commands necessary to navigate the large-scale text areas and manage multi-turn conversations. We will demonstrate how to leverage the Copilot agent to act as a real-time research partner, synthesizing information from your own documents and the web to produce professional-grade content with total independence.
Whether you choose to follow along in real-time or listen to the live demonstration, you will leave with a sophisticated toolkit for mastering the next generation of AI-assisted writing and data synthesis.
Presenter:
Jeff Bishop
President – Blind Information Technology Solutions (BITS)
Application Developer,
Tucson, AZ
BITS, Google sessions:
Monday July 27 and Wednesday July 29
1:00 PM – 2:30 PM
From Blank Page to Polished Professional Mastering Google Docs via Keyboard
Unlock the full power of Google Docs without ever reaching for a mouse. This intensive session guides attendees through the entire document lifecycle, starting with the essential first step of enabling accessibility features for a seamless experience. We will transition from basic text entry to advanced formatting, including the use of styles, headers, and sophisticated layout commands using native Google Workspace shortcuts.
Designed specifically for screen reader users and low-vision attendees, this session emphasizes efficiency and the art of producing “visual-ready” professional documents using only keyboard commands. We will also explore the integrated AI agent within Google Docs, demonstrating how to use conversational prompts to brainstorm content, rewrite sections for different tones, and instantly summarize your document for faster collaboration.
Whether you choose to follow along in real-time or listen and learn, you will leave with a robust toolkit for total document mastery in the cloud.
Presenter:
Tyson Ernst
Access technology educator
Washington state department of services for the blind
Seattle, WA
Monday July 27 and Wednesday July 29
3:00 PM – 4:30 PM
The Cloud-First Professional Mastering Google Drive Accessibility and File Management
Take your digital office anywhere with this deep dive into Google Drive. In this session, we bridge the gap between local storage and the cloud, guiding attendees through the essential journey of saving, securing, and syncing documents. We will demonstrate how to navigate the Google Drive interface using only native keyboard commands, with a primary focus on screen reader efficiency and high-visibility techniques for low-vision users.
Attendees will master the “how and why” of cloud management, including creating and saving files directly to the cloud, protecting sensitive data through advanced sharing permissions, and collaborating with others using accessible sharing shortcuts. We will also explore the integrated AI agent within Google Drive, demonstrating how to use conversational prompts to summarize your files, extract key information from stored documents, and organize your digital workspace with ease.
Whether you choose to follow along on your own device or simply listen to the workflow, you will gain the confidence to manage your professional life in the cloud with speed and independence.
Presenter:
Marci Duty
Assistive Technology Trainer
Dallas TX
Tuesday July 28 and Thursday July 30
1:00 PM – 2:30 PM
Dynamic Data Collection Building and Managing Accessible Google Forms
Transform how you gather information with this deep dive into Google Forms. In this session, we move from the initial spark of a survey idea to the final analysis of results—all without touching a mouse. We will guide attendees through the complete lifecycle of form creation, including the use of multiple question types and advanced settings to customize the user experience.
Specifically designed for screen reader users and low-vision attendees, this presentation emphasizes the native keyboard commands necessary to build professional-grade surveys that are accessible to both the creator and the respondent. We will also explore the integrated AI agent within Google Workspace, demonstrating how to use conversational prompts to instantly generate relevant questions, suggest survey structures, and analyze response trends for faster insights.
Whether you choose to follow along in real-time or listen to the workflow, you will leave with the skills to confidently lead data collection projects from anywhere.
Presenter
Tyson Ernst
Access technology educator
Washington state department of services for the blind
Seattle, WA
Tuesday July 28 and Thursday July 30
3:00 pM – 4:30 PM
The AI Research Partner Mastering Synthesis and Generation with NotebookLM
Elevate your research and information synthesis with this deep dive into Google NotebookLM. In this session, we explore how to transform your personal documents, transcripts, and web sources into a powerful, interactive knowledge base. We will guide attendees through the essential journey of uploading “source” materials and using AI-generated summaries to gain instant insights—all without touching a mouse.
Designed specifically for screen reader users and low-vision attendees, this presentation emphasizes the keyboard commands necessary to navigate the notebook interface and manage your source citations. We will demonstrate how to leverage the integrated AI agent to act as a real-time research partner, answering complex questions based strictly on your provided data and even generating audio overviews for a hands-free learning experience.
Whether you choose to follow along in real-time or listen to the live demonstration, you will leave with a sophisticated toolkit for mastering the next generation of AI-assisted data management and creative synthesis.
Presenter:
Tyson Ernst
Access technology educator
Washington state department of services for the blind
Seattle, WA
Monday, July 27 6 PM-8 PM (in-person only)
Opening the Door to BITS Whisperer – Join Us for the App Launch
Join us at convention this July for the official launch of BITS Whisperer, a powerful new transcription application for Windows and macOS designed to make audio more accessible, actionable, and efficient for everyone. Built as an accessibility-first solution, Whisperer combines professional-grade transcription with intelligent AI tools that transform audio into summaries, translations, meeting notes, and more.
With support for 17 transcription engines, speaker identification, advanced audio cleanup, and flexible export options, Whisperer provides a complete workflow from audio input to polished output. Features like live microphone transcription, batch processing, and automated watch folders ensure it fits seamlessly into real-world use.
This launch is more than a demonstration—it is an invitation to experience a thoughtfully engineered application built with privacy, reliability, and long-term growth in mind. Designed to be fully compatible with screen readers and keyboard navigation, accessibility is foundational, not optional.
Free for BITS members and supported by a sustainability model for others, Whisperer represents an important step forward in expanding accessible technology.
Come celebrate this milestone with us and be among the first to explore a tool built to transform how audio is captured, understood, and shared. This event will be in-person and streamed live in BITS Chat.
Tuesday July 28 6:00 PM – 8:00 PM (in-person only)
Opening the Door to Accessible Appliances: Join us for the Portal Launch
Join us at convention this July for the official launch of the new BITS Appliance Portal, a community-driven resource designed to help people with disabilities make more informed and confident purchasing decisions. Built as an accessibility-first platform, the portal brings together product information, real-world reviews, ratings, documentation, comparison tools, and community insight across a wide range of appliances and home products. This exciting launch is more than a demonstration—it is an invitation to explore, connect, and help shape a growing resource created by and for our community. Come celebrate this important milestone with us and be among the first to experience what promises to become a trusted destination for accessible appliance information.
Wednesday, July 29
5:00 PM – 7:00 PM
BITS reception $20 ($25)
Join all your BITS friends at the 3rd Annual BITS Reception at the ACB Convention in St. Louis. There will be a cash bar, prizes and a live auction, as well as fun and games. Tickets for the event can be purchased during convention registration.
Each ticket includes one drink coupon redeemable at the cash bar
7:30 PM – 9:30 PM
Building an Accessible Future with BITS, Visual Studio Code, GitHub, and Open Source
(in-person only)
Join us for a welcoming and community-centered evening focused on accessible events, inclusive software development, and the power of open source to change the digital landscape. This session will introduce Community Access, a project built to make accessibility more actionable inside modern development workflows, including VS Code, GitHub, and AI-powered coding environments, with a strong emphasis on WCAG 2.2 AA, screen reader usability, and community-driven contribution. Community Access describes itself as “built by the community, for the community,” and highlights tools designed to bring accessibility checks, trusted guidance, and real-world assistive technology knowledge directly into development work. It also invites contributors to get involved through GitHub by improving agents, documentation, rules, and workflows, making this event a great fit for anyone curious about software development, accessibility advocacy, and open-source collaboration. Come learn, connect, and discover how you can help shape a more accessible digital future.
Report Submitted by:
Brad Snyder
Convention Planning Committee Chair
Brad.Snyder@bits-acb.org
Membership Recognition Committee
Education Committee
Report on the education committee
May 3, 2026
President and members of the board.
The Education committee has been quite busy this past month. All our subcommittees have built upon woodwork that an in the last few months and we are now seeing the fruits of our labor. As announced in the last BITS Bytes, we are set to begin a full slate of programming for the Summer and Fall of this year. The Screen reader committee has been working on an extensive course on using a Mac computer with Voice Over, as well as some quick offerings still in the working stage. Our Basics with BITS committee has continued producing content for our members as well as moving closer to advertising on communication channels outside of the BITS organization to draw in a larger audience to BITS programming. Our Braille committee has dug into creating documentation for Perkins style keyboard commands and comparing those to compile a composite list for stakeholders. This is tedious work and this incredible group of volunteers are doing equally incredible work. Our Low Vision committee is small but mighty. Over this month they have been solidifying a survey to understand the new frontier in BITS education. We first need to understand the type of classes our members want before we lean into developing content.
The Mentor’s committee has connected four individuals together to assist them in mastering the skills they have requested through one-on-one guided assistance. They continue to bring the Ask BITS program the first and third Saturday of each month over the ACB community network, answering many of those in ACB a chance to experience the things BITS can do for each one of us.
And lastly, we have some exciting additional programming coming in the Summer and Fall, a course on using the Joomla content management system. Lead by one of our BITS members, this should prove fascinating and instructive for those who are looking for a Techie challenge. Look out for a three week class in August on using the screen magnification features of Fusion and ZoomText, We have a course on using the Blind Sheel 3 on our board for the Fall of 2026 and this one has been in development since January. And finally, we have a course during the Month of June, one which I have personally been wanting for BITS members, on Using the accessibility features of the Android operating system, again being taught by one of our amazing BITS members, and one who has recently joined BITS, showing the power of having opportunities available for members to give back and provide to the community of the BITS family.
And as a finally note, No one should miss the Spring 2026 Tech Smackdown! Six of our BITS members square off in a classic debate on the merits of the Microsoft Office 365 environment versus the Google Workspace environment in a tongue-in-cheek, “which is better,” style showdown, with no losers, only winners for those who choose to listen in over the ACB community list.
As you see, the Education committee is active and, while the amount of content has been minimal, it is only because we have taken to task the work of developing and preparing for the education the members have been asking about. And this is only the Fall! Once these courses are open and in session, we will be working on content for the Winter and Spring of 2027.
I am extremely proud of the many members who make up all our sub-committees, many who are serving on BITS committees for the first time. I want to thank each of them personally for the work they do and the expertise they bring. Also a special thanks to David Kingsbury for the work he does in ways he is unaware of for me. And with so much to talk about, I do not want to forget to speak about the collaborative work with Brad Snyder and the Presentations committee to begin to bring more learning opportunities to the community. And I should stop before I forget any others who are working tirelessly.
Submitted,
Tyson Ernst
Chair of education for BITS
Membership Committee
May Membership Committee Report
As of 10:00 AM PDT on May 5, 2026, our membership count stands at 888.
The breakdown is as follows:
2026 expirations: 350
2027 expirations: 39
2028 expirations: 1
Bits life members: 498
Total: 888
thirteen new members have joined since the March 15th certification cut-off, and one person cancelled her membership. Hence, twelve additional persons have now been certified to vote at the 2026 ACB convention.
Respectfully submitted:
John McCann
Chair: BITS membership committee
BITS IT Committee Report
IT Committee Membership Updates
The IT Committee is pleased to welcome Shane Popplestone as a new committee member. Shane is from Canada and will be assisting the committee with coding and developer-related work.
We are excited to have Shane join the committee and look forward to his contributions to BITS technology projects.
The IT Committee is also pleased to welcome Doug Langley from California. Doug will be assisting the committee with phone system enhancements.
We are grateful to both Shane and Doug for joining the committee and sharing their skills with BITS.
BITS Connect App Development Update
The IT Committee has started beta testing for BITS Connect, an iOS app designed to mirror the BITS website. This app will provide another way for users to access BITS information, resources, and services from their iPhones.
As part of this project, BITS purchased the domain name:
bitsconnect.org
The domain was purchased for 10 years at a total cost of $126. This amount includes:
Domain registration for 10 years: $124
ICANN fee: $2
Total: $126
Jeff Bishop began the creation of BITS Connect and continues to work on the project. The IT Committee has begun the contract process with Michael Doise and Taylor Arndt from Techopolis Solutions.
Michael and Taylor have been working hard on the creation of the app, as well as fixing bugs identified by beta testers.
Request for Board Approval: Techopolis Solutions Payment
The IT Committee requests Board approval to pay Techopolis Solutions for their development work on BITS Connect, along with one year of maintenance post application release.
The proposed cost is: $4,000
Requested Board Action
The IT Committee requests that the Board approve payment of $4,000 to Techopolis Solutions for BITS Connect development and one year of post application release maintenance.
NFB Convention Booth Proposal
Larry Watkinson and Kathy Watkinson are considering attending the NFB Convention this year to staff a booth on behalf of BITS.
If BITS applies and is approved for the first-timer application, the booth cost would be: $650
If BITS is not approved for the first-timer option, the booth cost would be: $2,000
The IT Committee would like Board approval for this possible expense.
Requested Board Action
The committee requests approval for up to $2,000, depending on the final booth rate.
ACB Convention Giveaway Discussion
For the ACB Convention, the IT Committee is currently considering giveaway items for the BITS booth.
Ideas discussed so far include:
32GB USB thumb drives, which could be useful and practical for attendees.
Yo-yos, which could be a fun, memorable giveaway item.
The committee would appreciate the Board’s thoughts and feedback on these options, as well as any additional giveaway ideas.
Summary of Board Action Items
The IT Committee requests Board action or feedback on the following items:
Techopolis Solutions payment: Approve $4,000 for BITS Connect development and one year of maintenance.
NFB Convention booth: Approve up to $2,000, depending on whether BITS receives the first-timer rate.
ACB Convention giveaway: Provide feedback on giveaway options, including 32GB USB thumb drives and yo-yos.
Respectfully submitted,
BITS IT Committee
Email Management Team
April 2026 Report
BITS Users on Groups.io
If you already have your bitsusers.org email address, and you need assistance subscribing to groups.io with your bitsusers.org email address, please contact the chair of email management. While the IT Committee , Infrastructure, implements new bitsusers.org accounts, or support@bits-acb.org assists you if you need help with the BITS web site once you get your bitsusers.org account. The Email Management Team helps you with updating your groups.io email account and all things relating to groups.io.
Interpersonal Communications Committee:
Email Management and Chat Management are under the umbrella of the Communications Committee. Mervin Keck and David Edick have three team leaders who assist with the communications committee. Digital Communications Coordinator and Co-Chair of Email Management Jason Castonguay, Digital Chat Coordinator and Co-Chair of chat Management Marci Duty, and social Media Manager and Secretary Robin Frost.
Board approved guidelines are the result of carefully crafted collaboration between multiple committees including Email Management Chat Management, Publications, and Infrastructure. Other committees may be involved depending on what guidelines are being created or updated. Going forward we will be posting guidelines in BITS Bytes each week under the heading Communications Committee Corner. We hope you will find that making these readily available to your advantage.
BITS Bytes:
Issue seventy-eight of our weekly summary will post on Friday May 8, 2026. Keep watching our weekly summary for the latest updates on all things BITS. From Chat to Classes, from Presentations to Perks, once a week we conveniently put everything in one place for our BITS Family.
We have committed to posting as close to 5:30 p.m. eastern each Friday as possible. This makes it a bit more difficult for our leaders who live on the West Coast. However, we do accept announcement 24/7 at mervin.keck@bits-acb.org and we actively seek updates beginning each Wednesday. This makes it easier for our members who are seeking news before heading into BITS Chat on Friday evening.
No spoilers, but expect a new feature to begin soon from one of our committees. We think it will be very well received. In fact, we can’t wait until Friday.
If you have an announcement that you would like to be considered for BITS Bytes, please consult our advertising guidelines and contact:
mervin.keck@bits-acb.org
Both the email and the advertising guidelines are available on the BITS web site in the handbook. Or by sending a blank message from any of the bits.groups.io mailing lists. For example, technology+guidelines@bits.groups.io.
Facilitators:
Here are our Facilitators:
We know you’ll appreciate their contributions as we do. Please do not hesitate to interact with them.
Development – Facilitators: Darrell Hillacker , Jason Castonguay, Michael Doise, and Taylor Arndt
Technology – Facilitators: David Edick, Mervin Keck
Social – Facilitator: Herbie Allen
Bits – Facilitators: Email Management Team
Access – Facilitators: Nicki Keck, Jason Castonguay, Mervin Keck
Ask – Facilitator: Belinda Collins
AI – Facilitator: Michael Doise
If you have any questions please do not hesitate to reach out to mervin.keck@bits-acb.org
I would like to thank President Jeff Bishop, Co-Chair, Jason Castonguay, David Edick, Social Media Manager, Robin Frost, and Nicki Keck for their excellent and essential work on our Team.
If anyone would like to contact me privately in regard to issues related to Email Management, or if you have a question and wish to email me off list, my email is:
Mervin.keck@bits-acb.org
Respectfully submitted:
Mervin Keck
Interpersonal Communications Committee, Chair
Publications Committee
Publications met on April 24.
Robin gave an update on the Mastodon statistics, and Merve provided an update on WhatsApp.
The new Facebook page is up and running and continues to grow. This is an announce-only platform where you will find BITS events posted, along with updates about what is happening throughout the BITS community. We invite everyone to visit and follow the new BITS Facebook community page.
The Spring Bulletin will be published at the end of May. All articles are due to Publications by May 15. Send articles to newsletter@bits-acb.org. This deadline will provide Jason with enough time to compile and prepare the bulletin for publication.
Over the next few months, we will be working on creating guidelines for the Nominations Committee. Karen Hughes, who served as Nominations Chair last year, will participate in this process.
The Social Media Working Group met on April 21 to align on strategy and roles across Publications, Communications, and Marketing. The group confirmed that Marketing will remain under the Publications umbrella rather than becoming a separate committee. Michael will coordinate social media efforts alongside the rest of the team. Marianne will continue sharing responsibilities for Facebook, and Robin will continue posting on Mastodon, which currently has 333 followers. Marianne will continue cross-posting relevant content to Facebook, which currently has 68 followers.
Meetings will continue on the third Monday of each month and have been moved to 8:00 p.m. Eastern Time.
For May, the team is launching a daily content campaign focused primarily on video, with text and AI-generated images available as backup formats. The goal is to position BITS as a trusted authority in educating the community about accessible technology, rather than simply posting trivia or holiday filler content.
The group is encouraging BITS members to share technology tips through short videos, ideally under 90 seconds in length. An introduction and closing segment have already been produced and are ready for use. Members interested in contributing may contact Michael at michael.babcock@bits-acb.org for additional information. These tips may also be repurposed into a recurring column for the BITS Bulletin.
The group is also testing AI-generated audio commentary using Google NotebookLM. Michael will run a recent BITS Bulletin through the platform and share a sample with the group before any decision is made regarding publication.
Best,
Michael
As we move further into spring and summer we encourage everyone to take advantage of the many events and programs that BITS has to offer.
Thank you,
Rosanna Beaudrie
Publications Chair
Chat Committee
BITS Chat Committee Report
BITS Chats were held on Friday, Saturday, and most Sunday evenings throughout April. We even had chat on a couple Mondays, including star wars day. Chat is represented around the world in various countries. It is great to se the familiar faces as well as new faces. If you haven’t been to a BITS Chat, please consider joining us.
Thanks to all the hosts and participants who make BITS Chat a success. Remember, Chat is not the same without you there!
If you have any thoughts, comments, suggestions or questions about chat, please email the chat team/committee at chat@bits-acb.org
Thank you very kindly,
David Edick
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